In Excel 2003, and earlier versions, an AutoFilter allows only two criteria for each column. If you want to filter for multiple criteria, you can use an Advanced Filter. List all the criteria on a worksheet, and use that list (and its heading cell) as the criteria range.
In Excel 2007 and Excel 2010, the AutoFilter feature has been improved, and you can select multiple criteria in each column.
Record an AutoFilter Macro
If you record a macro while selecting criteria in Excel 2007, it will look something like this:
The criteria are entered as an array, showing all three items that were selected in the drop down list.
Create Your Own Array
In the Contextures mail bag this week, someone asked if it’s possible to create this type of AutoFilter criteria array from a list on the worksheet. And the answer is yes, you can!
For this example, there’s a dynamic named range — CritList — on the Lists worksheet. The items in the CritList range will be used as the AutoFilter criteria array.
On the Orders sheet, the fourth column — Products — will be filtered using this criteria list.
AutoFilter Code With Array
In an Excel VBA procedure, you can create a variable to store the values from the CritList named range. Define this variable as a Variant, and it will store the values as an array.
vCrit = rngCrit.Value
Then, to use this variable as the AutoFilter criteria list, transpose the array, so it’s read as a row, instead of a column. If you don’t transpose the array, only the first item would be used in the criteria array. (Or, create your worksheet list in a row, instead of a column, and you won’t have to transpose it.)
Here’s the complete code for the AutoFilter:
Sub FilterRangeCriteria() Dim vCrit As Variant Dim wsO As Worksheet Dim wsL As Worksheet Dim rngCrit As Range Dim rngOrders As Range Set wsO = Worksheets("Orders") Set wsL = Worksheets("Lists") Set rngOrders = wsO.Range("$A$1").CurrentRegion Set rngCrit = wsL.Range("CritList") vCrit = rngCrit.Value rngOrders.AutoFilter _ Field:=4, _ Criteria1:=Application.Transpose(vCrit), _ Operator:=xlFilterValues End Sub
Download the AutoFilter Array Sample File
To see the sample code and the named range, you can download the AutoFilter Criteria Array sample file. It’s in Excel 2007 format, zipped, and you can enable macros when you open the file.