Your Customized Excel Toolbars

Yesterday I posted a tip for adding the Refresh All button to the PivotTable toolbar, so you can quickly update all the pivot tables and queries in a workbook. In the comments, Jan Karel Pieterse mentioned that he can press Ctrl+Shift, or hold the Alt key, then drag toolbar buttons to a different toolbar. I can’t get that Ctrl+Shift shortcut to work, but often use the Alt key to adjust toolbars on the fly.
In another comment, AlexJ described how he moves well-hidden menu commands, such as Show Formula Auditing Toolbar, to a toolbar, so they’re easier to use. Great idea!
Besides the Refresh All button, there are a few others that I add to my Excel toolbars. For instance, when I’m creating data entry forms it helps to know if a cell is locked or unlocked. I copy the Lock Cell button from the Protection toolbar to my Standard toolbar (Ctrl+Alt, then drag the button).

When I click on a cell, the Lock Cell button shows the cell’s current setting, and I can click that button to lock or unlock the cell. Very handy!
I also add the Record Macro and Visual Basic Editor buttons, copied from the Visual Basic toolbar, and Toggle Grid from the Forms toolbar.

What Buttons Do You Add or Remove?

  • Are there any standard command buttons that you always add to your toolbars when you install Excel?
  • Any standard command buttons that you always remove, because you never use them?

If you’d like to share a screen shot of your toolbars, upload it somewhere like, and paste a link in your comment. Or, if you’re feeling adventurous, you can open this Google Spreadsheet, choose Insert>Picture, and paste the picture link in there. I have no idea how well this will work, but it might be an interesting experiment!