You’ve most likely heard this warning — “Avoid merged cells in your Excel worksheets!” And that is excellent advice. Merged cells can cause problems, especially when they’re in a table that you’ll be sorting and filtering.
Forced to Merge
Occasionally though, you might have no choice but to use one or more merged cells on a worksheet. As long as you avoid merging table cells, and proceed with caution, things might be okay.
In the example shown below, there is an order form, and space for a note about the order. If the note will always be short, there’s no need to merge the cells – just let the text flow across the columns.
However, if the notes will be two or more lines, you’ll need to merge the cells, and turn on Wrap Text. Adjusting the column width would affect the product list that starts in row 12, so that’s not an option.
Merged Cell Row Height
Usually, if you add more text to a single cell, and Wrap Text is turned on, the row height automatically adjusts, to fit the text.
When the cells are merged in row 10, the row height has to be manually adjusted when the text changes. That works well, as long as you remember to do it, but it can be a nuisance, if the text changes frequently.
And if you forget to adjust the row height, you might print the order form, while key instructions are hidden.
Automatically Adjust Row Height
To fix the worksheet, so the merged cells adjust automatically, you can add event code to the worksheet.
[Update: The original code is below, and there are several modified versions of the code in the comments. There is also an updated version of Smallman’s code in this December 2015 blog post.]
The merged cells are named OrderNote, and that name will be referenced in the event code.
We want the row height to adjust if the OrderNote range is changed, so we’ll add code to the Worksheet_Change event. The code that I use is based on an old Excel newsgroup example, that was posted by Excel MVP, Jim Rech.
Note: As Jeff Weir pointed out in the comments below, this code will wipe out the Undo stack, so you won’t be able to undo any steps you’ve previously taken. So, instead of using the Worksheet_Change event, you could use the workbook’s BeforePrint event, to reduce the Undo problem.
- Right-click on the sheet tab, and paste the following code on the worksheet module. Note: Only one Worksheet_Change event is allowed in each worksheet module.
- Change the range name from “OrderNote”, to the named range on your worksheet.
- If your worksheet is protected, you can add code to unprotect and protect the worksheet.
Private Sub Worksheet_Change(ByVal Target As Range) Dim MergeWidth As Single Dim cM As Range Dim AutoFitRng As Range Dim CWidth As Double Dim NewRowHt As Double Dim str01 As String str01 = "OrderNote" If Not Intersect(Target, Range(str01)) Is Nothing Then Application.ScreenUpdating = False On Error Resume Next Set AutoFitRng = Range(Range(str01).MergeArea.Address) With AutoFitRng .MergeCells = False CWidth = .Cells(1).ColumnWidth MergeWidth = 0 For Each cM In AutoFitRng cM.WrapText = True MergeWidth = cM.ColumnWidth + MergeWidth Next 'small adjustment to temporary width MergeWidth = MergeWidth + AutoFitRng.Cells.Count * 0.66 .Cells(1).ColumnWidth = MergeWidth .EntireRow.AutoFit NewRowHt = .RowHeight .Cells(1).ColumnWidth = CWidth .MergeCells = True .RowHeight = NewRowHt End With Application.ScreenUpdating = True End If End Sub
How It Works
The event code checks to see if the changed cell is in the OrderNote range. If it is, the code runs, and does the following:
- Unmerge the cells
- Get the width of the first column in the OrderNote range
- Get the total width for all columns in the OrderNote range
- Add a little extra to the calculated width
- Set the first column to the calculated total width
- Autofit the row, based on the note next in the first column
- Get the new row height
- Change the first column to its original width
- Merge the cells
- Set the row height to the new height
Screen updating is turned off while the code runs, and it all happens in the blink of an eye.
Test the Event Code
To test the code, make a change to the text in the named merged cells, then press Enter. The row height should adjust automatically.
Is this something that you’ll use in your workbooks? Please let me know in the comments.