If you’ve added comments to an Excel worksheet, you have a couple of built-in options for printing the comments.
- Show the comments on the worksheet, and print them as displayed.
- Print the list of comments at the end of the worksheet, on a separate printed page.
Printing the comments on the worksheet is okay if there are only a couple of comments, and you can arrange them so they don’t cover the data.
For more than a couple of comments, the list at the end of the worksheet is a better choice. However, with the built-in list printing option, you just get the cell address and comment, printed in a long, single column.
Create Your Own List of Comments
Instead of using the built-in list of printed comments, you can use a macro to create your own list of comments on a separate worksheet, and print that list. It’s also a great way to review all the comments on a worksheet, and use sorting or filtering to focus on specific comments.
Shown below is the Excel VBA code to create a list of comments from the active sheet, written by Dave Peterson. For more comment programming examples, including Dave’s code to list all the comments in the entire workbook, see Excel Comments VBA.
The Comment List Code
The ShowComments macro adds a new sheet to the workbook, and lists all the comments, the comment author name, and the comment cell’s value, address and name (if any). At the end of the macro, the first row is formatted in bold font, and the column widths are autofit.
Sub ShowComments() 'posted by Dave Peterson Application.ScreenUpdating = False Dim commrange As Range Dim mycell As Range Dim curwks As Worksheet Dim newwks As Worksheet Dim i As Long Set curwks = ActiveSheet On Error Resume Next Set commrange = curwks.Cells _ .SpecialCells(xlCellTypeComments) On Error GoTo 0 If commrange Is Nothing Then MsgBox "no comments found" Exit Sub End If Set newwks = Worksheets.Add newwks.Range("A1:E1").Value = _ Array("Address", "Name", "Value", "Author", "Comment") i = 1 For Each mycell In commrange With newwks i = i + 1 On Error Resume Next .Cells(i, 1).Value = mycell.Address .Cells(i, 2).Value = mycell.Name.Name .Cells(i, 3).Value = mycell.Value .Cells(i, 4).Value = mycell.Comment.Author .Cells(i, 5).Value = mycell.Comment.Text End With Next mycell With newwks .Rows(1).Font.Bold = True .Cells.EntireColumn.AutoFit End With Application.ScreenUpdating = True End Sub